Session Handoff — Workshop Launch System: find + compare, consolidation parked

Where it started

Sondra is tired of rebuilding every workshop launch from scratch ("flying by the seat of my pants," wants to automate it). She asked to find EVERYTHING she has written or done for workshops in the last ~3 months — including a Notion doc she once wrote for Sara listing all the tasks/timeline. Mid-session she found a separate pre-Sara Google Doc and asked to compare it to what she uses now. This handoff is that discovery + a parked consolidation plan. NOTHING was built.

Decisions locked + what shipped

• Nothing built/shipped — this was discovery + comparison + a parked plan.
• Finding: her workshop process already exists but is scattered across 6 places, never consolidated:

1. Launch timeline + copy engine: c:\Users\srver\AIOS-Workspace\aios-starter-kit\context\import\05-conversion-copywriter\06_Workshop_Launch_Prompt.md — 5 blast emails (6/5/3/1-day/morning-of), 9 registrant emails (confirm→5/4/3/2-day→24h→1h→15min→next-day replay), FB posts 7 days out, 3 cold Skool posts, landing template, Gamma deck.
2. Landing page template: ...\context\import\05-conversion-copywriter\07_Workshop_HTML_Template.md (WORKSHOP-TEMPLATE-v4-BLANK.html, sapphire/hot-pink).
3. Member resource doc (5-tab Google Doc), template id 18779VwCVOlI6ggYT0llApp9i3zHwzbAkmVBVy0cDf-s; scraped copies at ...\.firecrawl\workshop-template-clean.md + past-workshop-clean.md.
4. Operational SOP (v0.1 starter, July 1, incomplete [EXPAND] gaps): ...\SOPs\sop-workshop-launch.md.
5. Recent full worked example: ...\plans\2026-06-30-stars-content-engine-workshop.md.
6. Track record of every workshop she's run: ...\Sondra Brain\wiki\memory\meetings-sondra-workshops.md ("Turn Ideas Into Tools with AI" = her proven repeatable title).

• THE BEST doc is the one she found: pre-Sara "Workshop Launch & Management SOP v1.0" (March 2026). It is an uploaded Office .docx (Google Doc id 11Na7vAl9cosqPK5_e6BucwumCp3rsSMs), downloaded + converted to c:\Users\srver\AIOS-Workspace\aios-starter-kit\.tmp\pre-sara-workshop.md. It has: a one-page printable master checklist, the full 5-phase lifecycle INCLUDING Phase 4 (convert live workshop to on-demand product) + Phase 5 (Skool updates), [Sondra]/[Assistant] ownership tags, a Common-Mistakes list, Definition of Done, Open Items.
• Comparison result:
• March doc HAS what the current materials LACK: printable checklist, the on-demand conversion/monetization backend (Phases 4-5), ownership tags, common-mistakes.
• Current materials HAVE what March LACKS: the actual copy-generation engine (the launch prompt), Facebook + cold-Skool organic posts, a 9th next-day-replay email, and newer capabilities (give-away Skill packs, cross-community posting, resource-doc automation).
• Key shift: [Assistant] in the March doc = Sara, who is GONE. Every [Assistant] step is now either Sondra's manual scramble OR automatable (GHL email scheduling via GHL_API_KEY, Stripe links via pp-stripe, Base44 page via base44-workflow, Google Doc hub via gws, Skool posts via skool_post.py).
• PARKED PLAN (approved in concept, NOT built): merge the three into ONE "Workshop Command Center" — March checklist as the skeleton, the launch prompt as the Phase-2 copy engine, and a new column replacing every [Assistant] with [auto] / [Claude] / [Sondra-click]. Target experience: fill ~8 fields → Claude generates all copy + the resource Doc + the posts → she approves → it schedules.
• Notion MCP was NOT connected this session, so the literal original Sara Notion doc was never pulled. Its content appears to already be captured in the launch prompt (#1) and the March SOP.

Key files for next session

• c:\Users\srver\AIOS-Workspace\aios-starter-kit\.tmp\pre-sara-workshop.md — READ FIRST. The March v1.0 master; this is the skeleton to build the consolidation on. NOTE: .tmp\ may be transient — if missing, re-pull via gws (Drive file id 11Na7vAl9cosqPK5_e6BucwumCp3rsSMs, it is an Office .docx so download with alt:media then docling).
• c:\Users\srver\AIOS-Workspace\aios-starter-kit\context\import\05-conversion-copywriter\06_Workshop_Launch_Prompt.md — the copy engine (Phase-2 content).
• c:\Users\srver\AIOS-Workspace\aios-starter-kit\SOPs\sop-workshop-launch.md — the July v0.1 starter to reconcile/merge.
• c:\Users\srver\AIOS-Workspace\aios-starter-kit\plans\2026-06-30-stars-content-engine-workshop.md — recent full worked example.
• c:\Users\srver\AIOS-Workspace\aios-starter-kit\Sondra Brain\wiki\memory\meetings-sondra-workshops.md — her workshop track record.
• Plan file: none written yet (consolidation not started).
• Memory files touched: none.

Running state

• Background processes: none
• Dev servers / ports: none
• Open worktrees / branches: none

Verification — how to confirm things still work

• type "c:\Users\srver\AIOS-Workspace\aios-starter-kit\.tmp\pre-sara-workshop.md" (or Read it) — confirms the March master is present; if absent, re-pull with gws drive files get --params '{"fileId":"11Na7vAl9cosqPK5_e6BucwumCp3rsSMs","alt":"media"}' -o ".tmp\pre-sara-workshop.docx" then docling.
• Nothing else to run — this was a discovery/planning session.

Deferred + open questions

• Open (her call #1): reconnect Notion and pull the original Sara doc to merge the real thing, OR just consolidate from the 6 sources already found?
• Open (her call #2): end result = a living HTML checklist on the CEO Dashboard, OR a master SOP doc + a duplicatable Google Doc checklist (like the March one)?
• Open (her call #3): go one step past the checklist and actually WIRE the automation for the [Assistant] steps (GHL scheduling, Doc creation, Skool posts), OR get the unified checklist right first, then automate one phase at a time?
• Deferred: the "build_workshop_doc.py" one-command resource-doc builder floated in the July SOP — build during automation phase.

Pick up here

Get Sondra's three decisions above, then build the unified "Workshop Command Center" using the March .tmp\pre-sara-workshop.md checklist as the skeleton, folding in the launch prompt as the copy engine and re-tagging every [Assistant] step as [auto]/[Claude]/[Sondra-click].